Quotes that send themselves
A client fills in a request on the website. The system prices the job using the owner’s own rules, builds a branded PDF quote with its own number, and emails it to the client and the owner. Nobody drafts a quote by hand.
What we build
Business automation and AI agents, built in Gaborone.
Four things we build for businesses in Botswana and southern Africa. Each one starts with a diagnosis of how the work happens today, and below each are real examples of what we have built, demoed or designed.
01
Automations
A manual, repetitive, scheduled or triggered task, built once, so it runs without a person.
If a task follows the same steps every time, it doesn’t need someone doing it by hand. We build it once, connect it to the tools it touches, and it runs on its own from there. Quotes, invoices, reminders, reports and handoffs between systems are the usual candidates. We build automations for businesses across Botswana, connected to the email, WhatsApp, spreadsheets and accounting tools they already use.
What we've built
Invoices, reminders and receipts
An invoice is created from a template, saved as a PDF, filed and emailed. A daily run decides who needs a reminder, a weekly summary shows what is outstanding, and logging a payment sends the client a receipt.
Leave approved from one email
Staff apply, the manager approves or declines from a link, and balances update themselves. Working days skip Botswana public holidays, leave accrues monthly, and every HR override is logged.
Fund fact sheets, produced on schedule
Fund data is pulled, cross checked and calculated, then poured into a branded fact sheet and sent as a PDF with an audit log. A job that took six to ten hours of formatting every month now runs on its own.
Donor reports and caregiver messages
Raw programme notes become a donor ready report, and form entries become WhatsApp messages to caregivers in English and Setswana.
02
Operational Systems
A proper backbone for how the business runs, from HR and stock to clients, logistics and sales, built for the specific operation.
Spreadsheets and WhatsApp groups work when a business is small. They stop working the moment more than a few people need the same information at the same time. We design and build what replaces them, structured around how your business really operates instead of a generic process it has to bend around.
What we've built
Stock, orders and suppliers in one place
Live stock levels, every open client order and supplier performance on one platform, replacing spreadsheets and paper records. Orders are committed with confidence and suppliers are chosen on real history.
HR and leave portal
Paid, unpaid, sick and half day leave with Botswana accrual rules, doctor’s note uploads and director approval. Leave can be captured for staff without system access, and every request, approval and override is on record.
Claims, policies and payments on one record
Every client’s policies, claims, payment history and identity checks sit on one shared record, with arrears flagged the moment they appear.
Broker back office
Quotes from several insurers merged into one comparison, premium statements matched to clients, arrears and renewal notices sent on time, and the Monday report built automatically.
Stock by barcode for a manufacturer
Goods received and stock issued by barcode scan instead of triplicate books, stock allocated to projects from their bills of materials, and movements exported to accounting every night.
03
AI Agents
A system that reads incoming information, decides what it is, and acts on it, whether that is emails, queries, forms or requests, without a person in the middle.
Some handle everything automatically within rules. Others flag things for your team to approve. Either way, nothing sits in an inbox waiting for someone to notice it, and every decision the agent makes is logged. Our AI agents are built and supported in Gaborone, and can run on your own servers when your data needs to stay in Botswana.
What we've built
Client inbox that runs itself
Every email to the shared mailbox becomes a ticket with a reference number, classified by AI into the firm’s own categories and routed to the least busy handler. Clients get an acknowledgement on their own thread, response times are timed per category, and an audit trail records everything. It runs on the client’s own servers in Botswana.
Bank and KYC forms, filled from client documents
Reads IDs, bank statements and employer letters and fills application, KYC and transaction forms in about 5 minutes instead of 28. Every value is traced to its source, and an adviser checks and saves before anything is used.
Claim documents read and checked
Uploaded claim documents are classified, key fields extracted and missing or wrong documents flagged. Claims are assigned by handler specialty and caseload, and managers can ask questions in plain English.
Email triage with WhatsApp alerts
Incoming mail is read with its thread context, urgent items trigger a WhatsApp alert, replies are drafted for review, and the rest arrives as a daily digest. Every action is logged.
Twenty WhatsApp groups, one view
Messages across client WhatsApp groups and email are tagged by client, urgency and type, then shown on a live board with alerts for anything that needs attention.
04
Operations Dashboards
Real time visibility into what’s actually happening, not what someone remembers to report.
Management shouldn’t have to wait for a meeting to find out something went wrong. A dashboard pulls directly from the systems doing the work, so what is on the screen is what is true, updated as it happens.
What we've built
Vendor progress, straight from WhatsApp
Vendors keep updating over WhatsApp the way they always have. The system captures every update and shows each order as completed, outstanding or delayed on one dashboard.
Freight client portal
Customers see live shipment status, proof of delivery and invoices, get instant quotes, and receive WhatsApp updates as loads are dispatched, reach the border and are delivered.
Owner’s view across nine branches
Sales and stock across every branch in one place, with AI flags for low stock, slow movers and anything unusual, and a branch manager view for each store.
Dispatch and fleet control
Jobs dispatched with map routing, driver briefings sent by WhatsApp, a live fleet map, border wait times and return loads matched to empty trucks.
Two ways to buy
Own it outright, or have us run it monthly.
As a project
A system built for your operation, at a fixed price quoted after the diagnostic session. Once it goes live it belongs to you, with a month of support included from handover.
As a monthly plan
Proven modules, set up for your business and run by us every month. No setup fee and something finished every month, from P2,500 a month.
Find out where your constraint actually is.
A diagnostic session is 30 minutes, free, online or in person in Gaborone. You leave with a clear picture of what is slowing the business down, whether or not we work together.